THE NEEDS
  • Complete student & license management
  • Flexible packages & pricing
  • Real-time multi-instructor scheduling
  • Instructor & fleet management
  • Belgian invoicing & payments
THE CHALLENGES

Isolated desktop software: The sector's legacy solutions are Windows applications with no web or mobile access. No way to check the schedule or student records outside the office.

Paper route sheets: Instructors fill out paper route sheets that then have to be re-entered manually — a source of errors and wasted time.

Scheduling under pressure: A driving school with 10 instructors handles 80 to 120 lessons a day. Any slowness or scheduling error translates into an immediate productivity loss for receptionists.

Package billing against the grain: The standard model for management software invoices as services are delivered. Driving schools collect the full package amount upfront at enrollment — something few tools handle natively.

No room to grow: Closed proprietary database, no API, costly data migration — no way to connect the software to other tools.

Our solution for Driving Schools

Student management

Complete student record, from first contact to license obtained.

  • Belgian national ID validation and license categories (AM to DE)
  • Required documents: ID card, medical certificate, photo
  • Progress tracking: hours completed, skills acquired
Packages & pricing

Configurable packages by number of driving hours and theory sessions.

  • Promotional packages and installment payments
  • Automatic package validity and expiry
  • Additional hours purchasable individually
Real-time scheduling

The core of the system: multi-instructor timeline view with drag & drop.

  • Automatic conflict detection (instructor, vehicle)
  • Instant sync across every workstation
  • Automatic suggestion of available slots
Instructors & fleet

Availability, leave and assigned vehicles in one place.

  • Mileage, fuel and maintenance tracking
  • Statistics: hours taught, pass rate
Belgian invoicing & payments

Invoicing immediately at enrollment, matching how the sector actually works.

  • Belgian VAT, SEPA, Bancontact, card payments
  • Automatic reminders and installment plans
Exams & communication

Scheduling of theory and practical exams.

  • Database of Belgian exam centers
  • Automatic emails and notifications to students

A clean interface built for the field

Instructor scheduling, driver follow-up and course booking — in a few clicks.

Implemented Applications

Dashboard

Dashboard

CRM

CRM

Sales

Sales

Accounting

Accounting

Document

Document

Website

Website

2 pilot driving schools already on board

An official Odoo Silver Partner ranked in the top 20 Odoo integrators in Belgium, we're building this solution in-house ahead of its general launch.
Talk about your project with Sam
Talk about your project with Sam

No sales rep at Agitech, we talk directly, business owner to business owner.

Running a driving school and want to know more about our solution? Book a video call to discuss it directly.

If your request is urgent, you can email me directly at: Sam (at) agitech.io